Communications problems result in a confused organization rife with delays and mistakes. Environments characterized by poor communication become stressful and can lead to arguments and misunderstandings. Your business likely will suffer if you do not clearly convey your company’s mission and goals as well as daily instructions to your employees. Similarly, your company might never reach its potential if your team members fail to deliver relevant feedback.
Employees who know what you expect from them can perform their job well without the wasted time associated with confusion and doubt. You can make better decisions when you received appropriate and actionable information from your staff concerning workflows and deliverables. The following tips will help you understand how improved communication can boost productivity in your workplace.
Inform to Empower
Restricting access to business information results in feelings of distrust among your employees and impairs their performance. Empower your team by sharing details about the direction of your business and communicate the importance of every individual to its success. Communicate job requirements and tasks, so that everyone understands their role within your organization. Avoid micromanaging your workers. Focus instead on results. Your employees will feel confident, important and motivated when they have sufficient information to excel at their work and thrive in your company. As a result of better communication, your employees will produce more and have more loyalty than they ever could if you kept them in the dark.
Maintain Healthy Company Culture
Only superficial attention to workplace communication will have little, if any, impact on productivity. You must sincerely commit to the free flow of information within your firm. Set the example for your staff by communicating openly and frankly with everyone. Leading by example will develop a healthy culture within your firm and lead to natural patterns of feedback and dialogue at every organizational level. Principles such as respect and appreciation will also thrive. Developing a positive culture requires effort and intent, but it naturally leads to noticeable productivity gains.
Use Modern Software Solutions
Technology can create fast and accessible communications channels within your company. Business social media networks can help people communicate in real time rather than through email. Video conferencing and instant messaging applications bridge the gap between people working in your facility and remote workers. Such tools can also improve communication between your company and its suppliers and customers. Project management apps such as the old-school style MS Project or something newer like Asana maintain accountability while delegating responsibilities and tasks in support of well-defined outcomes through an efficient organization. As for organized editing and sharing, packages like the new Office 365 offer a very handy way to share important files along with messaging and simultaneous multi-user editing. Best of all, the new breed of business software runs on practically any computer or device. The following apps will help you start exploring available solutions.
Provide Clear Direction
Update your employees with the status of your company by sharing details about challenges as they emerge and the action necessary to achieve clearly stated goals. You might feel uncomfortable sharing information that could discourage your team or embarrass you. Honesty, however, will keep your employees on your side and reduce stress by eliminating uncertainty. Share good and bad information so everyone can enjoy working together to improve efficiency and achieve goals.
Boost the productivity of your business by improving communications. After building a positive culture that values and encourages communication, use technology to make communication faster and easier than before. Watch productivity and profitability surge as your employees feel valued and empowered as they work toward shared goals.